When it comes to preparing your employees for a business move, there are quite a few things you need to convey. Office moving undoubtedly requires a great deal of planning and preparation ahead of time. There are numerous things in an office that need to be moved – this includes having to move the bulky office equipment, furniture, and even the entire workforce.
A company might decide to relocate for many reasons: it could be due to a simple renewal or expiration of an office lease or even a business expansion. No matter the reason for the move, office relocation tends to be a tremendous task, especially so for the management team. Beyond moving your office supplies and equipment, it’s also crucial to consider staff morale, transitional workflows, reorganization, adjustment periods, and so much more. We have compiled a few tips on how to prepare your team for the big move so you can handle every aspect of your office move as smoothly as possible.
1. Communicate with your staff
The last thing an employee wants is to receive information that affects them at the last minute. Communication is key for a smooth office move. This gives them plenty of time to prepare for the move. Although telling them about the move is important, you should also explain why the company is moving.
In the event that your new office is located in another city, this could have significant implications for the families of your employees. This impacts childcare arrangements as well as commutes to work. Providing your employees with specific details regarding when the move will take place and instructions on how to prepare for the move will ease the stress and strain of moving offices.
2. Help your staff adapt to the move
If employees are relocating, you should clearly identify the roles that they will play. They should be informed of when and how to pack their offices, and if they have been assigned additional duties. Allowing the employees a little leeway in their work will decrease the stress of the move and give them ample time to adjust. The best thing to do is enlist in the services of a moving company that can assist with the packing of items that need to be relocated. At CYC Movers, we also have a team of project managers to assist in the planning and preparation for the office relocation, so you can leave that to us.
3. Encourage your staff to organise and declutter
The process of relocating your office materials and equipment can be quite time-consuming. However, it is also a good opportunity for decluttering your current workspace. This is an excellent time to have your staff pack away their files, papers, and equipment efficiently and effectively. This helps to create the feeling of a new and fresh start once you’ve moved into the new office. To accomplish this, you can provide your staff with packing materials such as labels and boxes. You can rely on our reliable team of movers to carefully wrap and pack your office equipment using high-quality packing materials so that they will remain safe and secure during transportation.
4. Establish move-related strategies
Moving an office is tough enough as it is; adding the day-to-day tasks to the mix is even more challenging. Work with managers to develop comprehensive plans to manage workflows throughout the moving process, especially if they have any critical deadlines during the move. They should keep the office move in mind as they plan and undertake new projects.
5. Hire a professional moving company
No one enjoys moving, packing, and unpacking. Putting your employees in charge of the move might put them off as they may be too preoccupied with their daily tasks. As a result, this could add even more pressure to their workload. Instead, hire professional movers to pack, move and unpack all your things. It will make things run smoother for the employees, and it’s one less thing they have to worry about.
Our team of movers at CYC Movers is trained to professionally pack and transport all your bulky office equipment, including electronics. When you enlist our office moving services, you can be sure that your business documents will be handled with utmost care as well.
Move Your Office With CYC Movers
Office relocation is very stressful, and while some stresses cannot be avoided, they can be minimised with the help of a professional moving company. If you’re moving into a bigger office soon, we highly advise you to begin planning as early as possible. Get in touch with our office movers team to learn more about our office moving services, and we will gladly provide you with an estimated quote for your upcoming office move!